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Microsoft 365 Security

Microsoft 365 Security

Protect your business against cyber threats and information loss

Most businesses today deal with a variety of sensitive information like customer credit card numbers, SSN, DOB or even intellectual property that is core to the running of the business. Keeping this information safe can be a daunting task for any business, but especially for small to medium-sized businesses.

Microsoft 365 Business helps you protect your business data or sensitive customer or employee information from accidental leaks by utilizing Data Loss Prevention capabilities. These DLP policies can help to identify, monitor, and protect sensitive information through deep content analysis, even if your staff forget to apply these controls. It includes preconfigured templates that can help businesses detect specific types of sensitive information being communicated, such as Credit Card Numbers, SSN, DOB or even locale-specific personally identifiable information (PII). It also provides policy tips, which can help educate and prevent end users from accidental sharing of sensitive info by displaying a policy tip in Outlook.

With M365B, your employees can easily encrypt email and documents, or impose controls such as do not print or do not forward. This helps to communicate securely with customers or other people outside your company, ensuring that only the intended recipient(s) can read the message. With the included information protection features, you can maintain control of who can access your documents, even after a document has been shared or saved outside your company’s network. M365B also helps to ensure that your data and documents are retained and archived, if needed to meet legal or regulatory requirements.

Defending Against Threats

M365B protects your business from external threats by giving you access to the same enterprise-grade services and protections used by many of the world’s largest companies.
Threat protection tools help keep your business free of hazards such as spam, malware, viruses, phishing attempts, malicious links, etc. while helping to protect from sophisticated threats cunningly disguised as email attachments or links, zero-day ransomware, and other advanced threat techniques.
Even your employees who understand that they shouldn’t click on hyperlinks sent from people they don’t know, could be easily fooled by today’s sophisticated phishing schemes. Microsoft 365 Business helps to remove the guesswork by doing the check for you and protecting your users from clicking through to malicious or unsafe sites or the system takes users to a warning page before allowing them access to the link.

The threat protection features in Microsoft 365 Business scan each & every attachment coming in via email. It opens these in a virtual environment (sandbox) and does a comprehensive, real time analysis of the behavior of the file to determine its intent (whether normal or malicious), thereby leading to better intelligent protection against unsafe attachments that are the basis for phishing schemes and ransomware infections.

To combat the latest phishing methods, where attackers impersonate a person (or brand) the recipient; machine learning is used to analyze past email patterns and relationships to find anomalies that indicate spoofing has occurred.

You can configure advanced multifactor authentication policies that disable access from untrusted locations or bypass multifactor authentication from trusted places such as your office network

Enforce Microsoft Defender malware protection across all your company’s Windows 10 devices to help prevent users from interacting with ransomware and malicious web locations, and protect files in key system folders from changes made by ransomware

Easily Secure and Manage Your Devices

Microsoft 365 Business helps you manage the security on all the devices that access your data – phone, tablets, PCs, macs…Whether they are Windows, iOS, macOS, or Android, M365B helps you manage them.

Conditional access capabilities give you flexible and fine-grained control over which devices and users can access your Office 365 data. You have options to block users from logging in from home computers, un-approved apps, or outside of work hours.

You get peace of mind if allowing staff to use their own personal devices. You can require a strong PIN or fingerprint to access company data. You can enforce device encryption; and block jailbroken or rooted devices.

The solution lets you keep business documents, emails, and other data within approved Office mobile apps on personal devices, and prevent employees from saving these to unauthorized apps and location

Because company data is kept within approved apps and locations, you can remotely wipe company data from a personal device when an employee leaves your company.

And you can enforce device encryption on Windows PCs with BitLocker to help protect against data theft or exposure if a computer is lost or stolen.

Simplified Administration

Because these capabilities are built on enterprise products used by some of the largest companies in the world, you may wonder if enabling all of these productivity features will be complex. That’s why Microsoft has simplified setup and administration in Microsoft 365.

Initial setup takes place in a step-by-step guided experience where you can easily setup the security policies with simple toggle buttons. Here you can do things like set up policies for securing data on iOS and Android mobile devices, and securing your Windows 10 devices.

In the Microsoft 365 admin center you have simplified UI for managing device and data policies on an ongoing basis.

Because Microsoft 365 Business is built on enterprise products like Intune and Azure Active Directory, you’ll have access into the full dashboards for those products and the ability to perform advanced activities as well.

Microsoft 365 Business Premium Security Features

  • Conditional Access: Access controls to when, who, and where applications are accessible.
  • Multi-Factor Authentication (MFA): Protects against unauthorized access.
  • Self-Service Password Writeback: Simplifies password administration.
  • Shared Computer Activation: Support for multi-user/firstline scenarios.
  • Azure Virtual Desktop: Easy to manage virtualization that saves licensing costs.

Why Choose Microsoft 365 Business?

At high level, the reasons are integration with Office 365 and Windows; and scale of Microsoft’s investment in security.

Integrations with Office 365 and Windows:

  • Built-in: No need to deploy additional products; just activate it within Office 365.
  • Easy to manage: One place to go to administer this; and rest of your O365 services. So you can set up new users, no separate passwords for people to remember, etc. One administration center to manage your productivity and security tools; one bill to pay; one support organization to deal with when you need assistance.
  • Not bloated or clunky: Designed specifically for Office apps, so it protects apps without hogging system resources or requiring special add-ins.
  • Deep in the operating system: Advanced defenses are built deep in the Windows making them resistant to tampering by malware and hackers.

Global scale:

  • Threat intelligence: Every day, Microsoft’s Intelligent Security Graph analyzes over 6.5 trillion signals—the world’s largest set of threat-related optics.
  • AI-powered: Microsoft uses cloud computing resources to power advanced data science and machine learning to turn these signals into actionable intelligence.
  • Team of experts: A global team of security experts use deep understanding of malware, cyberattacks, and attacker motivation to combat a wide range of attacks.
  • Enterprise-grade: The solution is powered by the same technology built for the world’s largest businesses, and hosted from the same cloud that houses data from over 85% of Fortune 500 companies.

To speak with a Microsoft 365 Business expert today, please leave us a message below and we’ll be happy to review your current licensing to ensure your security needs are met.

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