SharePoint Content Migration with Sharegate

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Technology continues to evolve and organizations need to evolve along with it, which means putting in place processes and strategies to move off their current system into a new system. Sharegate is an easy to use and cost effective tool that helps migrate critical business data from one platform to another, as part of a business’s transition phase and decommissioning process.

sharegate for microsoft sharepoint

Cutting costs in IT systems and staying up to date in a supported state are key driving forces to decisions made around migrations to new platforms in organizations. There are businesses that typically work off network file shares and are wanting to transition off those file shares into a modern collaborative platform such as SharePoint.

There are also those businesses that already have SharePoint in place but would like to move to either Office 365, or upgrade to the latest SharePoint version. Migrations are tricky and need to be properly planned and strategized with either an in-house IT department or through the consultation with vendors that have industry experts in SharePoint, such as Oakwood. To help move content to the latest version of SharePoint or Office 365 from either an existing SharePoint environment or file shares, organizations would require a migration tool such as Sharegate to help easily migrate the content across.

With the out-of-the-box upgrade or migration paths in SharePoint, they require more effort and time to implement as the process is a lot more complicated compared to using a robust migration tool such as Sharegate. If you’re upgrading from an old version of SharePoint such as 2003 to the latest version of SharePoint using the out-of-the-box upgrade path, it’s not a one hop upgrade path, however if Sharegate is used as the migration tool, it is able to upgrade directly to the latest version in one hop. Both time and money is saved using Sharegate, as opposed to opting for the out-of-the-box SharePoint upgrade path approach.

Sharegate Supports:

SharePoint 2003SharePoint 2007SharePoint 2010SharePoint 2013
SharePoint 2016SharePoint OnlineOffice 365OneDrive 4 Business
File SharesGoogle DriveNintexBox

How To Migrate To SharePoint

(1) Plan

Planning is a crucial part of every migration project. It consists of building an inventory of your current environments in order to estimate the time and effort required to complete a successful move. The goal of the planning stage is to ensure a smooth transition for your end users.

Depending on what you’re planning to do, migrating to SharePoint can be a difficult task. More often than not, the actual migration is the easy part. What causes headaches is trying to make sure you’ve thought of everything prior to migrating.

(2) Migrate

No two migrations are the same: every business has unique structure, permissions, workflows, configurations, and metadata. Whether you’re moving to Microsoft SharePoint On-Premises or SharePoint Online in Office 365, there are complexities that most out of the box tools won’t cover.

Sharegate helps you migrate your entire enterprise environment, or granularly move files, lists, libraries, sites, site collections, workflows and more. This way, you can personalize your migration experience according to your specific business needs, no matter the complexity, and without impacting your users.

(3) Manage

Once you’ve successfully migrated your content, you’ll need to keep your new SharePoint environment healthy and secure by monitoring and managing it on a daily basis.

Use the Sharegate software for document management, to reorganize content and structure, to manage user permissions and to keep track of user activity. Whether you’re moving to the latest version of SharePoint or to Office 365, management is a crucial part of your migration’s success.

Features for Migrating Your Content

Site CollectionsContentSecurityCustomizations
Site CollectionsDocumentsUsersOut of The Box Workflows
Content TypesList ItemsGroupsSharePoint Designer Workflows
Site Collection SettingsDocument SetsPermissionsNintex Workflows & Forms
SitesPagesPermission LevelsCustomized Forms & Views
Site NavigationMetadataCustom PermissionsInfoPath Forms
Quick LaunchSelf LookupDocument SecurityUser Alerts
SubsitesWeb PartsUsers in The User Information ListActivate Required Features
List SettingsRecord LibrariesUser Alerts
Lists & LibrariesSpecial Calendar Occurrences
Site ColumnsVersion History

Ready to Get Started?

Contact the SharePoint experts at Oakwood today!